1. Exhibitor - You will need to provide the Ashby de la Zouch & District Agricultural Society with certain personal information relating to you. Your privacy is extremely important to us and so we want you to know exactly how we will use that personal information. Our full privacy notice setting out detailed information about matters such as personal information we use, for what purpose we use it, what our legal basis for doing so is and who we share it with can be viewed on our website www.ashbyshow.com. The booking of your class entry to this show will show you agree to this notice.
All classes in this schedule are open to exhibitors residing in any part of the
All entries should be on the form supplied and should be signed by the exhibitor or his agent. This entry form, together with all entry fees (and subscriptions, if not already paid) must be received by the Secretary not later than the closing date for entries. Late entries may not be accepted. The entry fee for any animal entered but not exhibited will be forfeited. An additional Administration Charge of £25 will be made in the event of unpaid entries..
4. Nominations of Entries
The name of the exhibit and all relevant details must be stated on the entry form. No substitution of entries will be allowed after the closing date for entries.
5. Cancellation of Classes
The Society reserves the right to amalgamate or cancel classes or sections in the event of there being insufficient entries. Entry fees for classes cancelled by the Society will be refunded.
Admission to the Show will be by
Tickets for livestock and horse competitors will be allocated as follows:
• 1-3 animals - 2 tickets
• 4 animals and over - 3 tickets
Extra persons will be expected to pay for admission and Stewards may inspect vehicles. All exhibitors should be on the Showground at least half an hour before the stated judging time for their respective classes. All cattle exhibits should arrive not later than 9 a.m. (or as stated) and exhibitors are recommended to arrive earlier to avoid traffic congestion at the entrance gates.
EXHIBITORS SHOULD ENSURE THAT THEY BRING ALL THE NECESSARY DOCUMENTATION TO THE SHOW, AS REQUIRED BY GOVERNMENT REGULATIONS. FAILURE TO DO SO MAY RESULT IN ANIMALS BEING REFUSED ADMISSION TO THE SHOWGROUND.
The Society’s veterinary surgeons are authorised to refuse permission for any animal to be admitted to the Showground suspected of being infected with a contagious or infectious disease or with a disease or injury which, in their opinion renders it unfit or unsafe to be exhibited. Such an animal will not be allowed to compete. The exhibitor will be held entirely responsible by the Society for any circumstances which may result from the appearance of such an animal on the Showground. The Society reserves the right to take blood samples from any animal which the Judge and/or Stewards suspect may have been dosed with illegal substances. A horse ambulance will be in attendance.
Exhibits shall be identified in the Judging Rings solely by the numbers issued by the Secretary, corresponding to the catalogue entry for the exhibit. Rosettes, awarded in a previous class, must not be worn in the Judging Ring for a group or production class, in the Grand Parade, both numbers and rosettes should be worn.
The Society reserves the right to appoint a substitute should any judge be prevented from attending the Show and all entries are accepted on this understanding. Times of judging, as stated in this Schedule, will be adhered to as strictly as possible but are subject to alteration. Exhibitors must be ready to enter the ring at once when called upon by the Stewards. The Judges and Stewards have discretion to withhold or vary the first and any other prizes should the quality of the entry or entries not merit such a prize.
The date of birth should be stated on the entry form when requested. All winners of children’s classes will be expected to produce birth certificates, if necessary.
All animals must be secured by halter or other means, except as required at the time of judging. Unruly and fractious animals may be refused admission to the judging rings by the Stewards. The attention of all exhibitors is drawn to the Society’s Policy, a copy of which may be seen at the Secretary’s marquee.
The Council may at any time, before or during the Show, reject any entry, whether the same has been accepted or not, without giving, reasons and their decision shall be final. The Council also has the power to eject from the Showground any cheap-jacks, hawkers, commercial photographers, or persons whose behaviour they consider to be objectionable. All dogs on the Showground must be kept on leads at all times, except when being exhibited.
Exhibitors and attendants must wear correct dress, as approved by the governing body under whose rules they are exhibiting.
Any exhibitor wishing to lodge an objection must do so in writing and must deliver it to the Secretary within an hour of the Judge’s decision being given. Such objections must be accompanied by a deposit of £20 and will be considered by the Council and their decision shall be final. The deposit will be returned if the objection is sustained. Any complaints should be passed to the Chief Horse Steward to deal with.
15. Prize Money
Following the judge’s decision in each class and special award, winning exhibitors will be handed vouchers for their prize money. Prize money will be paid in cash at the Treasurer’s caravan, on presentation of prize money vouchers, except where an objection has been lodged but not yet resolved. Please note that all prize money not collected on the day will be forfeited.
All trophies will be available for collection at the Secretary’s marquee after the Grand Parade. They will be held by the winner for one year but will remain the property of the Society and must be returned as directed by the Secretary.
The Society, its Officers and Staff, disclaim any responsibility and all liability in respect of any accident, damage, injury, disease or loss, howsoever caused, that may occur to any exhibitor or his servant, or the general public, or to any animal, article, vehicle or property brought on to the Showground, or while entering or leaving the Showground. Each exhibitor shall be solely responsible for any loss, injury or damage that maybe done to, or occasioned by or arising from any animal, article, vehicle or property, exhibited or brought on to the Showground by him. He shall indemnify and hold harmless the Society from and against all actions, suits, expenses and claims on account of, or in respect of any such damage or injury which may be caused or occasioned.
18. Other Regulations
Any person, competing or exhibiting an animal in a class covered by a breed society, shall be deemed to have consented to the jurisdiction of that breed society and be subject to its constitution and rules (including any disciplinary procedures) insofar as they are applicable to the Show. This Schedule is issued subject to the orders (if any) of DEFRA and local authorities, which may be applicable at the date of the Show.
Anything not provided for in the foregoing shall be decided by the Society’s Council, whose decision shall be final and binding. On the day of the Show, the Chairman shall have all the powers of the Council under these regulations.